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Set up Designers as Salesforce Accounts
Owned or Consignment???? By Order????
Set up Royalty Rate by Item, Designer/Vendor, and Channel Type
Royalty Rate Setup
Game - Designer’s game (Item)
Designer/Account/Vendor - Designer/Vendor account
Sales Channel - Pickst list with values “Retail” and “Wholesale”
Total Sales defaults Channel Type to Retail when sales orders are from Shopify
If not from Shopify, Wholesale
Ad Magic has a routine to create GF Sales Orders from Total Sales. The routine also populates needs to populate the Sales Channel.
If a Sales Order is created manually, the Sales Channel Type defaults to wholesale but can be changed.
Rate - Numeric Type - A selection list with value “%” or ”Unit”
Rate - The numeric field represents % percentage if Rate Type is ‘Percentage’, $ Amount '%’ or $ amount per unit if Rate Type is ‘Fix Amount per Unit.Rate Type - Picklist with values: “Percentage” and ”Fix Amount per Unit”‘Unit'.
Unit COGS - Cost of goods sold per unit.
Deduct COGS - If Checked, the system will deduct the total cost of goods sold (COGS * Invoiced Qty) from the royalty amount.
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Royalty Calculations
Navigate to Royalty Calculation
Click the “Calculate Royalty” button
Month End defaults to the previous month’s last date.
System will
Gather all games(items) with a royalty rate setup
Retrieve all Sales Invoice Lines with the following criteria
Sales Invoices' Document Status = Posted
Item gathered in step a
It does Items in the Royalty Rate Setup table
The invoice lines do not have a Royalty Calculation Line linked
Posting Date <= the Month End date
Each unique combination of Year/Month and Designer account will have a Royalty Calculation header????
Royalty Amount calculation logic
If Royalty Rate’s Rate Type setup is “Percentage” “%”
Then Royalty Amount = Sales Amount * Rate / 100
If Royalty Rate’s Rate Type setup is “Fix Amount per Unit” “Unit”
Then Royalty Amount = Invoice Invoiced Qty. * Rate
Line COGS = Invoiced Qty. * Unit COGS
If Deduct COGS is checked and the Unit COGS field is not blank in the Royalty Rate setup
Then Royalty Amount = Royalty Amount - Line COGS
Line COGS field in the Royalty Calculation Line object is calculated using COGS in the Royalty Rate * Invoice Qty.
Multiple Royalty Calculation Lines will be created if more than one designer/vendor is set up to receive a royalty payment for one particular item in the Royalty Rate Setup table.
Users need to review and pay.
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Field Name | Field Help |
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Designer/Account/Vendor | Lookup to Salesforce Designer or Vendor Account |
Royalty Amount | Roll-up summary of Royalty Amount from Royalty Calculation Lines. |
Payment Amount | Roll-up summary of Payment Amount from Royalty Payments |
Remaining Payment | Formula field: Royalty Amount - Payment Amount |
End of Month | Last date of the month. |
Month/Year | TEXT(MONTH( End_of_Month__c)) + '/' + TEXT(Year( End_of_Month__c)) |
No. of Lines | Number of Royalty Calculation Lines created. |
Fields List - Royalty Calculations line
Field Name | Field Help | ||
|---|---|---|---|
Royalty Calculation | Master-Detail(Royalty Calculation) | ||
Sales Amount | Sales Invoice Line’s Line Amount | ||
Sales Channel | Sales Order Sales Channel | ||
Invoiced Qty. | Invoice Line Quantity | ||
Rate Type | Picklist with values “Percentage” and “Fix Amount per Unit” “%” and “Unit” that determine type of rate in the Rate field | ||
RateNumeric | field represent % The numeric field represents percentage if Rate Type is ‘Percentage’, $ Amount '%’ or $ amount per unit if Rate Type is ‘Fix Amount per Unit’ | Line COGS | Line total cost of good sold, 0 if “Deduct COGS” is not checked for the matched Royalty Rate setup, otherwise COGS = Invoice ‘Unit'. |
Unit COGS | Copied over from matched Royalty Rate Setup when line is created. | ||
Deduct COGS | Copied over from matched Royalty Rate Setup when line is created. | ||
Line COGS | Line COGS = Invoiced Qty. *Unit COGS in Royalty Rate setup. | ||
Royalty Amount | IF( Deduct_COGS__c = True, |