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Business Entities
Account Ownership
Attached I have 3 Three different fulfillment POs. :
Walmart PO - owned by us
Barnes & Noble PO - owned by us
Amazon POs - owned by our clients
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Subcontracting manufacturing that is 95% oversees and 5% domestic
For Ad Magic, when a client pays, we send a PO to a plant in China, . It includes information about the job is provided and artwork for the cards, game board, cases, etc. are sent to the plant.
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Distribution (we own the inventory and sell it), representation (we do not own the inventory and sell on behalf of someone), and publishing (we create product products using various IPIPs, designers, and developers)
We get orders to send to big box retailers. The big box clients (Walmart, Target, etc.) work with Breaking Games but BlackBox does the fulfillment of it.
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Inventory Management
Owned Inventory
Import
Direct Import: Sales channel (ex: Target & Walmart) directly imports product from overseas plant via FBA or FOB terms (pick up from plant or pick up from location outside of plant)
We own the inventory up until pickup and ownership transfers at the time of pickup
Import: We ship to an international or domestic location where a sales channel then picks up or is shipped to
We own the inventory up until it ships from our location(s)
Domestic
We import products to our domestic warehouse and fulfill domestic POs (from sales channelsSales Channels)
We own the inventory up until it ships from our location(s)
We create products domestically via sub-contracting
Consignment Inventory
Import
Direct Import: Sales channel (ex: Target & Walmart) directly import products from overseas plant via FBA or FOB terms (pick up from the plant or pick up from location outside of plant)
Indirect Import: We ship to an international or domestic location, where a sales channel then picks up or is shipped to
Domestic
We import products to our main domestic warehouse and fulfill domestic POs (from sales channels)
We create products domestically via subcontracting
Accounts
Sales can create a “Prospect” account.
Need approval process to convert Prospect accounts to Customer accounts.
Warehouses
Simple configuration - for 3PL and vendor warehouses
One pick bin
Complex configuration - for warehouses owned
Allow pick and putaway
Items
Master Data
Item No. structure
Item Unit of Measures
Cross-References
Required for EDI and Shopify integration
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3 divisions
Default from User Account
Can update from Item Journal Sales Order, Purchase Order, Sales Invoice, and Purchase Invoice
Division Code is passed to Accounting Seed as Accounting Variable 1
Division-related logo logos and addresses are printed on Sales Order Confirmation, Sales Invoice, and Purchase Order.
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A new object "GF Item Allocation Summary" is created to store summarized item allocation by warehouse by item and by unit of measure.
Trigger "GF_ItemAllocationTrigger" is added to detect Insert, Update, and Delete operations against the GFERP's Item Allocation object. The system will increase or decrease the quantity count in the summarized table base based on the operation type/or the quantity change detected by the trigger.
A nightly night job routine is scheduled to recalculate the allocated quantity in the summarized table.
Night The night job will runs run the bataches batches in the following order.
Empty the summarized table - GF_DeleteSummarizedItemAllocationBatch
Prepare the item allocation table - GF_UpdateItemAllocationBatch
Generated summarized item allocation records - GF_SummarizeItemAllocationBatch
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Use TrueCommerce
Download 850 orders and import them into GoldFinch.
Export 810 invoices then upload them into True Commerce.
Integration with FBA
Transfer Order to transfer inventory to FBA
Use SOAP XML to download FBA orders to the GF Import Shipments table, and to GF Sales Invoices to post.
Replenish FBA based on Reorder Point.
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Zenkraft Integration
How to download packages package instructions from the website to GoldFinch for packing?
Compare live shipping rates vs. billed actual cost vs. amount billed to customers
Salesforce weight is accurate , but without box weight
LTL, Small parcel parcels and large parcels
Zenkraft use as a freight option
Admagic use Fedex Services for Zenkraft
They have around 150 small shipments
Do you required require BoL in shipment?
For Transfer order cant orders can’t be use used as it is between warehouses you . You have to use the sales order Sales Orders to ship the goods
All the shipment needs to go through Zenfkraft to get packpacked.
Sales Invoice
Consignment orders
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One currency
Receive inventory to the Vendor Warehouse, then create a Transfer Order to transfer inventory to US warehouses.
In the Transfer Order, you may use the Shipment Method or Freight Status to describe how the inventory is being shipped and where the inventory is.
You can also have one or more In-Transit warehouses (must have a checkbox in Use as In-Transit)
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Not to save credit card information directly on the portal
Shari wants it for Phase 1?
Admagic AdMagic right now takes the sales force Salesforce object and put puts it on the portal and only have has the limited people excess
Admagic has 2 options Either they give AdMagic has 2 options:
Give the client
GoldFinch license
Connect the GoldFinch portal with the client portal but this will take time.
Accounting Seeds
Integration of GF with accounting seeds.
AR/AP/GL required
Royalties
Royalties is are commission sales
Is a licensing agreement between suppliers and Admagic
Admagic need AdMagic needs to work on the Data table and wants to inform us what data needs to be Capturecaptured
Inventory End of Month
End of Month process
Run reports in GF
Work Order
No need to implement a Work Order
Reports
Total Sales order