Overview
AATC manages the sale of “Floor Plan” items, where vendors are paid only when the units are sold. These items are serialized new items, primarily Trailers or Truck Beds. Key considerations include:
Some serialized new items are not classified as “Floor Plan.”
Used items are never “Floor Plan.”
The value of “Floor Plan” items must be recorded on the books.
Purchase Order
Add a checkbox labeled “Floor PO” to the Purchase Order.
Vendor Association:
Vendors are typically North Point or Wells Fargo.
If the warehouse is Trailer Nation, the vendor is usually Wells Fargo.
If the warehouse is not Trailer Nation, the vendor is usually North Point.
Vendor Setup:
Define a Default Payable GL Account on the Vendor page, different from the Account AP specified in the Company Setup.
PO Requirements:
For “Floor Plan” POs, create one Purchase Order (PO) per serial number.
Creating WR:
If Floor PO is true,
Trigger an error if the PO contains more than one Purchase Line (PL) or if the PL Quantity is not equal to 1.
Receive items as usual.
Purchase Invoice:
Add the following fields to the Purchase Invoice page:
Item No.: A lookup field
Serial No.: A text field.
Floor Plan Sales Invoice: A lookup field linking to the Sales Invoice.
Floor Plan SI Document Status: A formula field.
When creating Purchase Invoices, update the Item No. and Serial No. field if Purchase_Order__r.Floor Plan PO = true.
When posting the Purchase Invoice, AP will use the Default Payable GL Account defined on the Vendor page.
Sales Order
Sales Order Setup:
Process SQ, SO, WS, and SI as usual.
Add a checkbox labeled “Floor Plan SO” to the Sales Order.
Creating WS:
If Floor Plan SO = true, trigger an error if the SO contains more than one SL or if the SL Quantity is not equal to 1.
Posting Sales Invoices
Sales Invoice Enhancements:
Add the following fields to the Sales Invoice page:
Floor Plan Purchase Invoice: A lookup field linking to the Purchase Invoice.
Floor Plan PI Document Status: A formula field.
Invoice Updates:
When posting the Sales Invoice, if Sales_Order__r.Floor Plan SO = true
Match the corresponding Purchase Invoice using Item No. and Serial No.
Update the Floor Plan Sales Invoice field on the Purchase Invoice.
Update the Floor Plan Purchase Invoice field on the Sales Invoice.
Paying Floor Plan Vendors
Clone Ready to Create Vendor Payments view to Ready to Create Vendor Payments for Floor Plan
Document Status = Posted
Pending Vendor Payment = blank
Remaining Amount != 0
Purchase_Order__r.Floor Plan PO = true
Floor Plan Sales Invoice != blank
Floor Plan SI Document Status = Posted
Allocating Interest Expenses to Floor Plan Items
Interest Expense Handling:
AATC incurs interest expenses while holding “Floor Plan” items.
Use the Landed Cost Management module to allocate interest expenses to the WR associated with “Floor Plan” items.
Additional Requirements:
Consider adding fields such as “VIN” or “Serial No.” to the page used for selecting WRs.
Overview
AATC sells “Floor Plan” items, whereas AATC only pays vendors when the units are sold.
These items are serialized new items, for Trailers or Truck Beds.
Some serialized new items are not “Floor Plan”
Used items are never “Floor Plan”
The value of “Floor Plan” items must be presented on the book.
Purchase Order
Add a checkbox, Floor PO, to the Purchase Order.
The Vendors are typically North Point or Wells Fargo.
If the Warehouse = Trailer Nation, the Vendor is usually Wells Fargo.
If the Warehouse != Trailer Nation, the Vendor is usually North Point.
On the Vendor,
Set up a Default Payable GL Account that is different from the Account AP defined on the Company Setup.
Add a checkbox on the Vendor page, Vendor for Floor Plan Items
For Floor Plan Items, enter one PO for each serial number.
When creating WR, and if Bill_to_Vendor__r.Vendor for Floor Plan Items = true,
Error if the PO has more than one PL, and if Quantity on the PL is not 1
Receive as usual
On the Purchase Invoice page, add
Serial No. (a text field)
Floor Plan Sales Invoice (lookup field to Sales Invoice)
Floor Plan SI Document Status (a formula field)
When creating purchase invoices, and if Bill_to_Vendor__r.Vendor for Floor Plan Items = true
Update Serial No. on Purchase Invoice
When posting PI, AP will go to a Default Payable GL Account defined on the Vendor page.
Sales Order
Create SQ, SO, WS, and SI as usual.
On the Sales Order, add Floor Plan Sales Order
When creating WS, and Floor Plan Sales Order = truee,
Error if the PO has more than one PL, and if Quantity on the PL is not 1
Posting Sales Invoices
On the Sales Invoice page, add
Floor Plan Purchase Invoice (a lookup field)
Floor Plan PI Document Status (a formula field)
When posting the Sales Invoice, and if Floor Plan SO = true
Look for the corresponding Purchase Invocie, using Item No. and Serial No.
On the Purchase Invoice, update Floor Plan Sales Invoice
On the Sales Invoice, update Floor Plan Purchase Invoice
Allocate Interest Expenses to Floor Plan Items
AATC needs to pay interest expenses while holding the “Floor Plan” items.
Use the Landed Cost Management module to allocate interest expenses to the WR for the “Floor Plan” items.
May need to add “VIN” or Serial No., to the page where we select WRs.