Financed Items:
Financed items must post to a separate payables GL account to avoid inflating short-term liabilities on the balance sheet.
Use GoldFinch intercompany functionality to define a default payable GL account on the vendor record.
Intercompany checkbox
Set the pay-to vendor on the PO as the financing company.
Mass Purchase Invoice Processing:
Purchase invoices (PIs) can be created after warehouse receipts (WRs) or purchase orders (POs).
Bulk creation can be done via a manual process or through the import template.
Each PI line must reference a warehouse receipt.
Serial Numbers on Purchase Invoices:
Serial numbers are currently tied to warehouse receipts, not purchase invoices.
Serial numbers can be pulled via the linkage between purchase invoices (PI) and warehouse receipts (WR).
Future enhancement discussed: Automatically carry serial numbers to the PI for reporting.
This would simplify identifying invoices for items sold and making payments.
Default Bin Locations in Fort Myers:
77 items have on-hand quantities but no default bin assigned.
Items in the “extra” bin may not have been incorrectly recorded during warehouse movements.
Missing bins will be manually verified, and data corrections will be exported for review.
Default bin uploads must use record IDs, not names, to avoid errors.
Warranty Service Automation:
Adding a warranty service item to a sales invoice should trigger a purchase invoice.
Currently, only one field exists for warranty service items, but there are eight items in use.
A checkbox will be added to the item record to identify warranty items for automation.
Open AP Import and Offsetting Accounts:
Open AP balances need to be imported without duplicating previously recorded expenses.
A miscellaneous GL account will be used to offset AP during the import.
The offset will be cleared when the opening trial balance is imported as of December 31, 2024.
Accounts Receivable (AR) and Accounts Payable (AP) for Go-Live:
Existing AR in Goldfinch will remain; additional AR from IDS will be imported.
Non-real AP in Goldfinch, such as internal transactions, will be cleared before importing AP data.
Warranty Work Orders:
Open warranty work orders need review to ensure invoices bill the correct warranty company, not the customer.
Closing these work orders will clear outstanding receivables.
Inventory Data:
Current inventory balances in Goldfinch are accurate.
Inventory for additional warehouses will be imported as part of the go-live process.
Warehouse Data Cleanup:
Bin issues in Fort Myers will be resolved with manual verification and updates.
Default bin locations, safety stock, and reorder points for other warehouses will be uploaded.
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