Setups
Finance Companies
Create new accounts for finance companies.
Finance Programs
Under the finance companies, create finance programs.
Field Name | Help | |
|---|---|---|
Dealer | Enter 10,200 to test calculations. When creating quotes, this number will be replaced by the actual Dealer Cost set up for each product. | |
Cash | Enter 12,750 to test calculations. When creating quotes, this number will be replaced by the actual Cash price set up for each product. | |
Promo | Enter 14,152.5 to test calculations. When creating quotes, this number will be replaced by the actual Promo price set up for each product. | |
MSRP | Enter 15,709.28 to test calculations. When creating quotes, this number will be replaced by the actual MSRP price set up for each product. | |
Interest Rate | Enter a value. It cannot be changed on the quotes. | |
Months | Enter a value. It cannot be changed on the quotes. | |
Participation Fee | Enter a default value by the program. When creating quotes, this number can be changed by the sales rep. | |
Dealer’s Margin | Enter a default value by the program. When creating quotes, this number can be changed by the sales rep. |
Field | Help | |
|---|---|---|
Estimated Dealer’s Cost | Participation Cost + Dealer | |
Margin + Finance Rate | Dealer's Margin + Participation Fee | |
Selling Price | Dealer / (1- (Margin + Finance Rate )) | |
Estimated Dealer Margin | Selling Price - Estimated Dealer's Cost | |
Participation Cost | Selling Price * Participation Fee | |
Monthly Payment | if (Interest_Rate__c != 0, |
Dealer Accounts
Create new accounts for dealers.
Assign finance companies to dealers.
Sales Reps
Create contacts under the dealer account for sales reps.
Use the Salesforce User field to link Sales Reps to Salesforce Users.
Products
Products are created/updated from GoldFinch items, together with the Serial Tracked field.
Price Book Entries
We should maintain one Price Book, Standard Price Book.
Yakta updates product prices a few times a year. Before mass updating product prices, clone the Price Book to archive the old prices.
On the price book, each Yakta product should have 2 price entries. One for CAD, and the other one for USD.
Click Edit on the Price Entries, to edit Cash, Promo, and MSRP fields. These fields will be used on the Sales Quotes.
Creating Quotes
Every sale must have an opportunity.
Quotes must be created from opportunities.
Create an Opportunity
Search the existing opportunities first before creating a new one.
You can also search Accounts by names, email, or phone number, then navigate to the account to see if there is an opportuntity created already for the account.
Field Name | Help | |
|---|---|---|
Opportunity Name | Manually enter a value. | |
Account | If blank, the NEW Customer account is populated automatically. The NEW CUSTOMER TEMPLATE account has the field, New Customer Template field checked. | |
Assigned Dealer | If blank, the dealer account that is linked to the assigned rep is populated automatically. | |
Assigned Salesrep | If blank, the contact that is linked to the log in user is populated automatically. | |
Opportuntity Currency | CAD is entered automatically. | |
Closed Date | If blank, the system will enter today’s date automatically. | |
Stage | If blank, the system will enter Discovery automatically. | |
Price Book | Standard Price Book is entered automatically |
Click New Quote to create a new Quote.
If there are existing quotes already, you can clone one of them to create a new quote.
When you clone, the system will bring you to the new cloned quote automatically, and change the Syncing field to new quote so the updates will be sync’d to the Opportuntity automatically from the new quote.
The previous quote is saved for the archiving purpose.
On the Quote, The following information is automatically populated.
Click Add Lines to add more products.
Type any part of the Product Name to search products.
Field Name | Help | |
|---|---|---|
Estimated Dealer’s Cost | From the Dealer Cost field from the Price Entry, filtered by Currency on the header | |
Margin | Default to 20%, and can be changed. | |
Quantity | Default to 1 but can be changed. | |
Unit Price | Estimated Dealer’s Cost / (1- Margin)) | |
Line Amount | Quantity * Unit Price | |
Dealer Cost | From the Dealer Cost field from the Price Entry, filtered by Currency on the header | |
Cash | From the Cash field from the Price Entry, filtered by Currency on the header | |
Promo | From the Promo field from the Price Entry, filtered by Currency on the header | |
MSRP | From the MSRP field from the Price Entry, filtered by Currency on the header |
All End User Quotes must start from an opportunity.
Search an existing opportuntity first to mak sure you don’t create duplicates.
If there is no opportunity, create a new work.
Select an Opoportuntity Type - End User
Trigger to default: