Lease Revenue/Recurring Recognition

Criteria

For Accounts with Account Posting Group = Lease Revenue
For Salesforce Invoice Lines with Charge Type = Recurring

Salesforce Invoice Line Views

Field Name

Help

Ready for Amortization Calculation

Formula:

Account Posting Group = Lease Revenue
Order Record Type contains Rental
Invoice Status = ‘Posted’
Order Product != ''
Lease Amortization Line = ''
(Charge Type = ‘Recurring' OR Product.Sub Category = ‘DISCOUNT’ OR 'DOWN_PAYMENT')

ISPICKVAL( blng__InvoiceLineStatus__c ,'Posted') 
&& NOT(ISBLANK( blng__OrderProduct__c ))
&& ISBLANK( Lease_Amortization_Line__c ) 
&& (
ISPICKVAL(blng__ChargeType__c,'Recurring') 
|| ISPICKVAL( blng__Product__r.Sub_Category__c, 'DISCOUNT') 
|| ISPICKVAL(blng__Product__r.Sub_Category__c, 'DOWN_PAYMENT')
)

Lease First SF Invoices Lines w/o AMT Lines

First Invoice = True
Lease Amortization Line = ‘'
Ready for Amortization Calculation = True

Lease First SF Invoices Lines with AMT Lines

First Invoice = True
Lease Amortization Line != ‘'

Lease Monthly SF Inv. Lines with AMT Lines

First Invoice = False
Lease Amortization Line != ‘'

Lease Monthly SF Inv. Lines w/o AMT Lines

First Invoice = False
Lease Amortization Line = ‘'
Ready for Amortization Calculation = True

Setups

Company Setup

Field Name	Help
Lease Receivable G/L Account	Lookup(GL Account)
Default Loan Interest Rate	Default Interest Rate(%) uses in the amoritization calculation, unless overwritten by Product2.GF_Interest_Rate__c

Account Posting Setup

Field Name	Help
Interest Income G/L Account	Lookup(GL Account)
Write-Off G/L Account	Lookup(GL Account)
Account Sales Tax Payable	Lookup(GL Account)

Product

Field Name	Help
Sub Category	DISCOUNT, DOWN_PAYMENT

Salesforce Invoice Line

Field Name	Help
Ready for Amortization Calculation
Lease Amortization Line	Lookup(Lease Amortization Line)

Create Amortizations Manually

Create Amortization from Salesforce Invoice Lines

Navigate to Salesforce Invoice Line - First SF Invoice Lines w/o AMT Lines view
- Select the lines you want to create Amortization Entries for.
- Click the Create Amortization Entries button
  - Use Country (Invoice__r.Currency), Account Posting Group (from Account), Charge Type, and Filter Replace Plan to look for Account Posting Setup, then populate these fields on the Amortization Schedule:
    - Account Posting Setup
    - Write-off GL Account (from Account Posting Setup)
    - Revenue GL Account (from Account Posting Setup)
    - Sales Tax GL Account (from Account Posting Setup)

Navigate to the Lease First SF Invoice Lines with AMT Lines list view.
Click on the Salesforce Invoice record to view the amortization entries generated for the invoice in the Lease Amortizations section.

Amortization Schedule

If there are multiple invoice lines with different Order Products, the system will create one lease amortization schedule per order product.
The principal amount P(LR Booked Amount) is calculated using this formula:

Variables:

P = LR Booked Amount

PMT = MRR Amount

r = Interest Rate/12

n = Term(months)

When processing the invoice lines, the system sorts them by the Start Date and then processes them sequentially.
The system will create at least two Lease Amortization Lines entries from First Invoice Line:
- Initial Entry
  - Lease Receivable = LR Booked Amount
- Monthly Entry
  - It will calculate the Remaining Principal Amount = LR Booked Amount - Total LR Amount Paid
  - Interest Amount = Remaining Principal Amount * Interest Rate / 100 / 12
  - Lease Receivable = MRR Amount - Interest Amount
  - Tax = Salesforce Invoice Line Tax Amount
  - Invoice Amount = Salesforce Invoice Line Total Amount

Lease Amortization

Field Name	Help
Customer	blng_Account__c
First Invoice	Salesforce Invoice > First Invoice = True
Fully Paid	Formula(Total LR Amount Paid = LR Booked Amount)
Interest Income GL Account
Lease Receivable GL Account
Write-Off GL Account
Revenue GL Account
Interest Rate	Company Default > Default Loan Interest Rate, Can be overwritten by Product > GF_Interest_Rate__c
Item	Invoice Line > Product > Item

LR Booked Amount	Calculated Principal Amount
MRR Amount	Invoice Line > Order Product > Billable Unit Price
Open Lines	Roll-Up Summary COUNT Lease Amortization Line (Post != True)
Order Product	Invoice Line > Order Product (One Order Product per Lease Amortization)
Original Ownership	Order Product > Original Ownership
Sales Tax GL Account
Starting Date	Invoice Line > Start Date
Term	Invoice > Invoice Line > Product > Product_Contract_Term__c
Total Discount	Roll-Up Summary (SUM Lease Amortization Line Lease: Discount Amount)
Total Interest Paid	Roll-Up Summary (SUM Lease Amortization Line Lease: Interest Amount)
Total Invoice Amount	Roll-Up Summary (SUM Lease Amortization Line Lease: Invoice Amount)
Total Lines	Roll-Up Summary COUNT Lease Amortization Line
Total LR Amount Paid	Roll-Up Summary (SUM Lease Amortization Line: Lease Receivable), Line Type = Monthly Entry
Down Payment Amount	Roll-Up Summary (SUM Lease Amortization Line Lease: Down Payment Amount)
Cancelled	True if Lease Amortization is canceled using the Cancel Lease button
Currency
GL Ledger	From order’s Warehouse

Lease Amortization Lines

Field Name	Help
Type	INITIAL_ENTRY, MONTHLY_ENTRY,DOWN_PAYMENT,DISCOUNT,CANCELLATION
Invoice Date	SF Invoice Posting Date
Invoice Amount	SF Invoice Line: TotalAmount. (Include Tax)
Lease Receivable
MRR Amount	Monthly Payment Amount
Posted	True if the line is posted
SF Invoice Line Calculated Qty.	SF Invoice Line: Calcualted Quantity
Tax Amount	SF Invoice Line: TaxAmount
Interest Amount
Discount Amount
Down Payment Amount
SF Sales Invoice
SF Sales Invoice Line
Currency

Create Monthly Amortization Entries From Invoice Lines (Salesforce Invoice Line)

Navigate to the Lease Monthly SF Inv. Lines w/o AMT Lines Invoice Line list view.
Select the Invoice Lines for which you want to create monthly amortization entries.
Click the Create Amortization Entries button to initiate the process.
The system will search for exiting Lease Amortization using Salesforce Invoice Line’s Order Product, if the Order Product has a Lease Amortization record, then the routine will use the Salesforce Invoice Line data to create a Monthly Amortization Entry under the linked Lease Amortization.

The system will search for existing Lease Amortization records using the Order Product associated with the Salesforce Invoice Line. If the Order Product is linked to a Lease Amortization record, the routine will utilize the data from the Salesforce Invoice Line to generate a Monthly Amortization Entry under the corresponding Lease Amortization.

If Lease Amortization is not found, an error message will be written on the invoice line, letting the user know to create an amortization schedule for that invoice line.

Monthly Amortization Line Entry Calculation

When processing the invoice lines, the system sorts them by the Start Date and then processes them sequentially.
It will calculate the Remaining Principal Amount = LR Booked Amount - Total LR Amount Paid
Monthly Entry
- Interest Amount = Remaining Principal Amount * Interest Rate / 100 / 12
- Lease Receivable = MRR Amount - Interest Amount

Create Amortizations Automatically

Use the Hourly routine configured on the Job Scheduler, with Job name = “Create Lease Amortizations” and Class name GF_CreateLeaseAmortizationSched
All errors will be displayed in the field Error Message.
Batch size = 1
Need to create a view to display the error.

Cancel an Amortization

Navigate to the Lease Amortization record that you want to cancel.
Click the Cancel Lease button to initiate the process.
A cancellation entry will be inserted into the amortization schedule.
- Lease Receivable = LR Booked Amount - Total LR Amount Paid
- Invoice Date = Today()
- The system will flag the amortization as canceled.

Post & Un-Post Amortization

Lease Amortization Line List Views

Open

Filter:

Posted = False

Post