Create and Post Purchase Invoices

Overview

When working with Purchase Orders in GoldFinch, you may have one or multiple warehouse receipts based on your vendor agreements. Depending on how your vendor invoices you, you have flexibility in creating purchase invoices either from individual warehouse receipts or from the overall purchase order.

Key Scenarios for Creating Purchase Invoices

1. Single Receipt Invoices:
   If your vendor invoices you based on a single Warehouse Receipt, you can create the invoice directly from that receipt.

2. Multiple Receipts for a Purchase Order:
   If your vendor invoices you for all receipts related to a Purchase Order, you can generate the invoice from the Purchase Order itself.

3. Add Whse Receipt Lines to an Invoice:
   Alternatively, if you need to create an invoice and add Warehouse Receipt lines, you can follow this guide: Get Receipt Lines.

Steps to Create a Purchase Invoice

Creating an Invoice from a Warehouse Receipt:

• After posting the Warehouse Receipt, you can create a Purchase Invoice by clicking the Create Invoice button on the receipt.

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• Editing the Purchase Invoice (Optional):

  • If any costs need to be updated (e.g., Freight, Expedited Fees), you can edit the Purchase Invoice before posting.

  • To add service item costs, use "1" as the Quantity and input the total service cost as the Unit Cost.

• Direct Posting to GL Accounts:

  • If preferred, you can post the costs directly to GL accounts. For details on this, refer to: Post to GL Accounts Directly on Purchase Invoices or Sales Invoices.

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Post the Purchase Invoice.

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Enter Vendor Invoice Information:

• Vendor Invoice No.: Enter the vendor invoice number. This is a required field, and the number must be unique for that vendor.

• Invoice Posting Date: Enter the date the invoice is being posted.

• Post the Purchase Invoice.

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By following these steps, GoldFinch enables you to handle various invoicing scenarios efficiently, whether based on individual receipts or aggregated across multiple warehouse receipts for a purchase order.

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