Trade-In Process

Trade-In Workflow

1. Used Intake Form in Salesforce

   • Trade-ins begin with a Used Intake Form linked to a Sales Opportunity.

   • Captures key values:

     • Trade Allowance (value credited to the customer)

     • Payoff Amount (amount owed to a lender, if applicable)

2. Sales Quote & Sales Order in GoldFinch

   • A negative service item is added for the trade-in amount.

   • Reduces the taxable amount on the invoice.

   • If a payoff exists, an additional service item is added for the payoff amount.

3. Purchase Order for Trade-In Inventory

   • A PO is created for the traded trailer with the customer as the vendor.

   • This allows proper receiving, QC, and warehouse processing.

4. Accounting for Trade-Ins

   • Purchase Invoice #1 → Matches the trade-in value, using a payment term to bypass AP.

   • Purchase Invoice #2 → For the payoff amount, paid directly to the lender.

   • Trade-in credits reduce sales tax, but AATC will confirm if it affects county surtax.

Trade Allowance Calculation

• Without Payoff (Full Equity Trade-In)

  • Trailer Price: $10,000

  • Trade-In Credit: -$5,000

  • Taxable Amount: $5,000

  • Sales Tax (6%): $300

  • Total Due: $5,300

• With Payoff (Negative Equity)

  • Trailer Price: $10,000

  • Trade-In Credit: -$5,000

  • Loan Payoff Amount: +$2,500

  • Taxable Amount: $5,000

  • Sales Tax (6%): $300

  • Total Due: $7,800

Additional Considerations

• If the customer’s trade-in is under a personal name but their purchase is under a business name, they do not receive tax credit.

• AATC will handle these cases by using a purchase credit memo + sales credit memo instead of a direct trade-in.