Purchase Line-

Field Label

Field Level Help

Accounting Variable 1, 2, 3, 4

Default from Item, or Purchase Order.

Buy-From Vendor

Name of the Buy-from Vendor from the Purchase Order.  This field is used for reporting purposes.

Catch Weight

If the item is a catch weight item this field will be checked. 

Close Line

Put a check in this field if you wish to close the line when the Close function button on the Purchase Order header it selected.

Closed

This field is automatically checked if Close Line is checked on the purchase line, or if Closed is checked on the purchase header.  

Conversion

The conversion factor of the unit of measure on the purchase line to the item’s base unit of measure.

Cross Reference

Populated automatically when there is a matching Cross Reference with the same Vendor, Item and Unit of Measure.

Currency Decimals

The number of decimals used in the Currency on Purchase Line. The default value is 2.

Currency Factor

If the currency is a foreign currency, this currency factor will be used when posting the invoice.

DBA ID

DBA ID that is imported from Import Receipt template.

Description

Use this field to give more detailed information about the purchase line.  Will default to the Item description.

Discount

Line Amount x Discount %.

Discount %

The percentage to be taken off of the Line Amount.

Expected Receipt Date

The date expected for items to be received.  By default this field will have the expected receipt date from the purchase order header.

Free Qty.

The quantity of Items on this Purchase Line that are received for free

GL Line Cost

Line Cost if Currency Factor = 0; Line Cost * (1/Currency Factor), otherwise.

Import Purchase Line

Imported Lot Expiration Date

Imported Lot Manufacture Date

Imported Lot Manufacture Date

Imported Lot No.

Imported Serial No.

Invoiced Qty.

The total quantity that has been invoiced for the purchase line.

Invoiced Qty. Base

The total quantity that has been invoiced for the purchase line converted to the item’s base unit of measure.

Item

Enter either an Inventory or Service item for the line.

Item Blocked

If this field is checked, you cannot print the Purchase Order Confirmation document or create a Warehouse Receipt.

Item Type

Type of the Item on the line with two possible values: Item or Service.

Line Cost

Unit Cost x Quantity.

Line Cost Incl. Tax

Line Cost + Tax

Line No.

GoldFinch populates this field incrementing by one.

Line Pallet

ABS(Quantity) * Unit Pallet

Line Status

GoldFinch updates this field with these possible values: Open, Back Ordered, Completed or All Received.

Line Volume

Unit Volume * Quantity

Line Weight

Unit Weight * Quantity

Lot Tracked

If the item requires lots tracking, this field will be checked. Lot numbers must be entered on the warehouse receipt before the receipt can be posted.

O/S Qty. Base

The outstanding quantity of the Item in the Item's Base Unit of Measure

O/S Qty. with Tolerance

The outstanding quantity plus the PO Qty. Tolerance % from the Item.

Original Qty.

The Original Quantity of Line Items on the Purchase Line. Populated when the Purchase Line is initially entered. The field can be used to compare with the Quantity field.

Outside Service

If checked true, then this Purchase Line is for a Service Item from the Vendor.

Outstanding Amount

The amount that has not yet been received.

Outstanding Qty.

The quantity that has not yet been received.

Preferred Formula Version

Project

Project Task

Purch. Price Id

Lookup to Purchase Price object.

Purchase Order

The purchase order linked to this purchase line.

Purchasing Type

By default, the purchase type is Inventory.  When creating the purchase order line from the sales order, GoldFinch updates this field automatically with two possible values: Special Order or Drop Ship.

Qty. Base

The quantity converted to the item’s base unit of measure.

Qty. to Receive

The remaining quantity to be received.  If the Scan Ship program is active, this field will be populated to create the Whse. Receipts.

Qty. with Tolerance

The quantity plus the PO Qty. Tolerance % from the Item.

Quantity

The quantity ordered from the Vendor.

Quantity (FOC)

The quantity of Items on this Purchase Line that are received free of charge

Received Not Invoiced Qty.

The total quantity for the item that has been received but not invoiced.

Received Not Invoiced Qty. Base

Received Not Invoiced Qty. converted to the item’s base unit of measure.

Received Qty.

The quantity already received for the purchase line.

Received Qty. Base

Received Qty. converted to the item’s base unit of measure.

Reorder Qty.

Return Order

If checked, the purchase line is on a return order and the quantity must be a negative number.

Sales Line

The Sales Line associated with the purchase line when creating a Special or Drop Ship Purchase Order.

Sales Order

The Sales Order associated with the purchase line when creating a Special or Drop Ship Purchase Order.

Serial Tracked

If the item requires serial number tracking, this field will be checked. Serial numbers must be entered on the warehouse receipt before the receipt can be posted.

SKU Allocated

SKU Available

SKU Lead Time Days

SKU On Hand

Stockkeeping Unit

Supply Plan

Tax

Line Amount x Tax %.

Tax %

GoldFinch retrieves this field based on the Tax Area on the order header and the Tax Group defined on the Item.

Tax %

Tax Group

Tax Jurisdiction1, 2, 3,4

Tax Rate1, 2, 3, 4

Tax1, 2, 3, 4

Unit Cost

The unit cost of the item that is retrieved from the Purchase Price table or the Last Invoice Cost from the Item if a Purchase Price does not exist.

Unit Cost (FOC)

The unit cost of the Item that is free of charge.

Unit of Measure

The unit of measure for the Item being purchased. The default is the purchase unit of measure from the Item.

Unit Pallet

Pallet from the item’s unit of measure. Copied from Sales Line.

Unit Volume

Cubage from the item's unit of measure. Copied from Sales Line.

Unit Weight

Weight from the item’s unit of measure. Copied from Sales Line.

Vendor Part No.

Warehouse

The warehouse the items will be received into. Copied from Purchase Order.

Work Center

The Work Center that is associated with the purchase line when creating a Purchase Order from a Work Order.  

Work Line

If this purchase line was created from a work order, the associated work line will be entered here.

Work Order

If this purchase line was created from a work order, the associated work order number will be entered here.