Purchase Invoice-
- Former user (Deleted)
- Patricia Zhuo
- Benito Ramirez (Unlicensed)
Field Label | Field Level Help | |
|---|---|---|
| 1 | Accounting Variable 1, 2, 3, 4 | Default from Purchase Order. If it is a straight purchase invoice, default from User Setup, or Account. |
| 2 | Actual Receipt Date | Copied from the linked Whse. Receipt. |
| 3 | Applied Amount |
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| 4 | Batch Post Error |
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| 5 | Batch Post Status |
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| 6 | Billing City | Defaults from the Pay-to Vendor address. |
| 7 | Billing Contact | Defaults from the Pay-to Vendor address. |
| 8 | Billing Country | Defaults from the Pay-to Vendor address. |
| 9 | Billing Postal Code | Defaults from the Pay-to Vendor address. |
| 10 | Billing State | Defaults from the Pay-to Vendor address. |
| 11 | Billing Street | Defaults from the Pay-to Vendor address. |
| 12 | Broker | Used to prepare Broker commission report. |
| 13 | Buy-from Vendor | A required field for the Purchase Invoice. |
| 14 | Credit Memo | If checked, the Invoice becomes a Credit Memo and all quantities on the Purchase Invoice Lines must be negative. |
| 15 | Currency Code | Defaults from the Pay-to Vendor setup. |
| 16 | Currency Factor | The conversion factor of the purchase currency to the Default Currency defined on the Company Setup. |
| 17 | Description | Additional information about the Invoice can be entered here. |
| 18 | Document Status | GoldFinch updates the field automatically with one of the following values: Open, Posted, Partially Paid, or Fully Paid. |
| 19 | EDI 210 | If checked, the Purchase Invoice is created from EDI 210 |
| 20 | Exported Date | Populated when Purchase Invoice is exported as txt file. It is mainly used for QuickBooks Desktop integration. |
| 21 | GL Invoice Cost | Sum of GL Line Cost field on Purchase Invoice Lines. |
| 22 | GL Invoice Cost Incl. Landed Costs | Sum of GL Line Cost Incl. Landed Costs field on Purchase Invoice Lines. |
| 23 | GL Invoice Cost Incl. Tax | Sum of GL Line Cost Incl. Tax field on Purchase Invoice Lines. |
| 24 | GL Invoice Tax | Sum of GL Line Tax field on Purchase Invoice Lines. |
| 25 | GL Ledger | GL Ledger for the transaction. Default is blank. |
| 26 | GL Total Landed Cost 1, 2, 3, 4, 5 | Sum of GL Landed Cost field on Purchase Invoice Lines. |
| 27 | Historical Invoice | If checked, Purchase Invoice cannot be unposted. this field is used mainly for beginning AP import |
| 28 | Import Purchase Invoice |
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| 29 | Import Purchase Order | The Import Purchase Order record associated with the Purchase Order. |
| 30 | Invoice Cost | Sum of Line Cost field on Purchase Invoice Lines. |
| 31 | Invoice Cost Incl. Landed Costs | Sum of Line Cost Incl. Landed Costs field on Purchase Invoice Lines. |
| 32 | Invoice Cost Incl. Tax |
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| 33 | Invoice Date | The date of the Invoice used for aging purposes. This date can be different than the date the transaction is posted. |
| 34 | Invoice Quantity | Sum of Quantity field on Purchase Invoice Lines. |
| 35 | Invoice Tax | Sum of Line Tax field on Purchase Invoice Lines. |
| 36 | Is Intercompany |
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| 37 | Last Payment Date |
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| 38 | No. of Lines | The total number of lines from all purchase lines. |
| 39 | Old Order No. | Used for the initial open Purchase Order import to map to the old Purchase Order No. |
| 40 | Order Date | The date the company places the order. The field value is copied from the linked Purchase Order. |
| 41 | Other Service Cost | The total purchase cost for Service Items that are not related to a Work Order. |
| 42 | Outside Service WO Cost | The total purchase cost for Service Items that are related to a Work Order. |
| 43 | Pay-to Vendor | It is a required field for the invoice. |
| 44 | Payment Discount % | The Payment Discount % given if the Invoice is paid on or before the Payment Discount Date. |
| 45 | Payment Discount Date | The cutoff date for receiving a Payment Discount. |
| 46 | Payment Due Date | The payment Due Date of the Invoice. |
| 47 | Payment Status | The Payment Status of the Purchase Invoice. (Either Fully Paid, Partially Paid, or Unpaid) |
| 48 | Payment Terms | Defaults from the Pay-to Vendor. |
| 49 | Pending Vendor Payment |
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| 50 | Posting Date | The date the Invoice is posted. |
| 51 | Prepayment Invoice |
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| 52 | Project | Associates a project with the Invoice. |
| 53 | Purchase Order | The Purchase Order associated with the Invoice. |
| 54 | Purchase Price Variance | Total Purchase Cost - Total Standard Inventory Cost |
| 55 | Purchasing Agent | Default from Purchase Order. If it is a straight Purchase Invoice, default from User Setup, or Buy-from Vendor account. |
| 56 | Receipt | The Whse. Receipt associated with the Invoice. |
| 57 | Recurring Purchase Invoice |
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| 58 | Remaining Amount |
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| 59 | Sell-to Customer | Copied from the linked Purchase Order. |
| 60 | Standard Inventory Cost | The total Standard Item cost for Items with Standard Costing Method. |
| 61 | Standard Purchase Cost | The total Purchase Invoice cost for Items with Standard Cost Costing Method. |
| 62 | Subsidiary | Indicates that the Purchase Invoice is linked to a Subsidiary Account. Used to group Invoices. |
| 63 | Sync'd | If checked, the Invoice has been copied to the back-end Accounting system. |
| 64 | Tax Area | The Tax Area for this order used to calculate purchase tax defaulting from the Buy-from Vendor. |
| 65 | Tax Liable | If checked, purchase tax will be calculated on this order. |
| 66 | Temp Invoice | If checked, a temporary invoice number will be used before the Invoice is posted. |
| 67 | Total Landed Cost 1, 2, 3, 4, 5 | Sum of Landed Cost field on Purchase Invoice Lines. |
| 68 | Use Posting Date for Invoice Date | Indicates that the Purchase Invoice Posting Date should be used as the date shown on the Invoice. |
| 69 | Vendor Invoice No. | A reference no. from the Vendor for the Purchase Invoice. |
| 70 | Vendor Ledger Entry |
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