January 14, 2025 Meeting Notes

Key Points Discussed

1. Avalara Tax Code Integration

• Avalara integration is live and in production.

• To ensure all sales invoices from January 1 onward are recorded in Avalara, invoices must be unposted and reposted.

• The process of unposting and reposting a Sales Invoice was demonstrated, including a review of the GL Entries. LabelX to confirm the transactions appear in Avalara.

2. Inventory and Sales Orders

• LabelX reported that Inventory levels and costs are not accurately reflected in financial reports.

• Sales orders are bypassing production, leading to missing consumption and cost entries.

• Demonstrated proper process:

  • Insert requisition → Create work orders → Post item production journals → Finish work orders.

  • Highlighted the importance of a complete Bill of Materials (BOM) (item formulas) for accurate costing and production tracking.

• Issues identified:

  • Some items lack BOM setup, causing raw material consumption and cost entries to be skipped.

  • Labor costs need to be tracked systematically.

  • Inventory adjustments and allocation processes need clarification.

3. Tax Configuration

• For transactions requiring GST and PST:

  • Ensure tax areas are configured correctly in Goldfinch.

  • Missing jurisdictions (e.g., PST) must be created and linked to appropriate tax areas.

  • Need to review Avalara settings on Accounts and Items

4. Production Processes

• Emphasis on following the full production cycle to capture costs accurately:

  • Raw materials need to be mapped in BOM/item formulas.

  • Production journals must be posted to record consumption and labor costs.

• Discussed future demos and training sessions to clarify workflows.

Action Items

1. Avalara Integration

   • Celeste and Apple to unpost and repost remaining invoices from January 1 onward.

   • Confirm transactions appear in Avalara.

2. Inventory and Production

   • Review and update item formulas (BOMs) to include raw materials and labor where applicable.

   • Caleb and Pete to provide Scott with requirements on configuring labor tracking within production workflows.

3. Tax Configuration

   • Celeste to review tax areas and jurisdictions in Goldfinch for completeness.

4. Training and Weekly Meetings

   • Schedule recurring Monday meetings to address outstanding questions and provide additional training.

5. Reporting

   • Celeste to share screenshots or examples of consolidated financial reporting issues for troubleshooting.