12/10/2024 Meeting Notes

Key Discussion Points

1. Setting Up Non-Inventory Items

• AATC team asked for clarification on the proper setup of non-inventory items (e.g., service items like warranties).

• Setup Overview:

  • Use Item Type: Service.

  • Configure accounting posting via Account Posting Setup on the Service Item.

2. Inventory Allocation Process

• Discussion around reserving inventory at the quote stage (vs. sales order)

• Goldfinch allows inventory allocation at the sales quote level but un-allocation requires manual action if the deal is lost.

• Add allocation status (e.g., fully allocated, partially allocated) to projects for visibility in list views.

3. Serialized vs. Non-Serialized Inventory

• Serialized and non-serialized inventory processes reviewed:

  • Non-serialized: Fulfillment occurs from the main DC or via transfer orders.

  • Serialized: Allocation occurs at sales quote/sales order, and actual serial numbers are selected during warehouse shipment.

• Allocation adjustments and transfer orders discussed for cases where inventory must move between warehouses.

• Explore automating transfer orders with statuses (e.g., "Pending Approval") for inventory movement across warehouses.

4. Forecasting Integration

• Potential use of Goldfinch’s forecasting functionality to handle serialized item demand (vs. custom checkbox-based reservation).

• Forecasts can provide better visibility during demand surges (e.g., hurricanes) and align with sales pipeline stages.

Action Items:

• Investigate leveraging forecast tables for serialized items.

• Assess feasibility of transitioning from custom reservation functionality to forecasting.

5. Reporting Needs

• On Item, add the following field: On-hand, Allocated, Available, and In Transit.

• Customize item status report if needed (e.g., add reserved quantities or remove irrelevant fields).

6. Project & Opportunity Linkages

• Discussion around displaying financing-related custom objects (e.g., Loan Calculator) from opportunities on projects.

Action Items:

• Provide Goldfinch team with specifics on required fields and validations for custom objects to enable this linkage.

7. Open Issues

• Elijah Norcross Fort Myers encountered errors with sales quotes

• Identified as a permissions issue and resolved.

Next Steps

1. Project Plan Review:

   • Schedule a meeting to review open tasks for phase two and three of the project.

   • Meeting scheduled for 11:30 AM, December 11, 2024.

2. Accounting Training:

   • Sarah to schedule a separate meeting to review accounting workflows with Marty.

3. Follow-Up Deliverables:

   • Goldfinch to analyze forecasting solution for serialized items and provide recommendations.

   • AATC team to review and finalize any irrelevant fields for removal from layouts or reports.

   • Customize item status report based on AATC requirements.